State of Washington
Washington Equipment bill of sale
A machinery or equipment sale record with serial numbers, quantity and accessories.
Sources reviewed 2026-10-01. Independent template.
Before you sign
- When is a bill of sale used?
- Washington’s reviewed sale-of-goods provision generally requires a signed record for enforcement at $500 or more, with statutory exceptions. The quantity shown limits enforcement under that provision. Source
- Notary and witnesses
- A signed sale record and a notarized certificate are different things. The reviewed commercial-law source does not establish a universal notary or witness requirement for every private goods sale. Source
Your sale record,
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Washington Equipment Bill of Sale
Independent template · Read the source instructions before signing.
1. Parties
Seller full legal name
Buyer full legal name
2. Item and agreed terms
Item description and identifying number
Price and payment terms
Condition, defects and agreed promises
3. Signatures
Preview only. The PDF also contains the state checklist and source references.
What to include
- Seller full legal name (required by this template)
- Seller address (required by this template)
- Other seller or owner names
- Buyer full legal name (required by this template)
- Buyer address (required by this template)
- Other buyer names
- Contact telephone numbers (optional)
- Sale date (required by this template)
- Agreed price in US dollars (required by this template)
- Payment and delivery terms (required by this template)
- Condition and known defects (required by this template)
- Express promises or warranties agreed by the parties
- Liens, security interests and release arrangements (required by this template)
- County where the document will be signed
- Additional agreed terms
- Item description and quantity (required by this template)
- Serial number or other identifying marks
- Included accessories or documents
Details to check in Washington
- Specify the exact goods and quantity rather than relying on an ambiguous item description. Source
- Washington restricts merchant sellers’ consumer warranty disclaimers unless they identify the particular qualities and characteristics not warranted. Source
- Describe known defects and actual express promises. This template contains no blanket waiver of every warranty or remedy.
Questions about this form
Is a equipment bill of sale required in Washington?
Washington’s reviewed sale-of-goods provision generally requires a signed record for enforcement at $500 or more, with statutory exceptions. The quantity shown limits enforcement under that provision. Source
Does this Washington bill of sale need to be notarized?
A signed sale record and a notarized certificate are different things. The reviewed commercial-law source does not establish a universal notary or witness requirement for every private goods sale. Source
Can I use this instead of the official form?
This PDF is an independent sale record. Follow the official source for title, registration and required agency forms. The cited law is a requirements source, not an agency blank form. This document is an original independent template. Source
What should I include in the sale record?
Identify both parties and the item, record the date and price, and describe condition, defects and actual promises. Check the fields and source instructions below before signing.
Can I get a free blank PDF or fill it in?
Both are free. The blank PDF needs no personal details. The builder processes a POST in memory and streams a PDF; the application does not save completed documents.
Sources for this page
- app.leg.wa.gov/RCW/default.aspxReviewed 2026-10-01
- app.leg.wa.gov/RCW/default.aspxReviewed 2026-10-01